Microsoft Office is a suite of productivity software that includes applications like Word, Excel, and PowerPoint
These tools can certainly help you be more productive by providing you with a range of features and functionality that can streamline your workflow and make it easier to create and manage documents, spreadsheets, and presentations.
Can Microsoft Office make you even more productive?
Microsoft Office can be a valuable asset in increasing your productivity, as long as you take the time to learn how to use its various features and tools effectively.
How often do you work on your mobile phone?
It’s an increasing trend. In fact, here are some startling statistics:
- 60% of employees use mobile apps for work
- 87% of businesses rely on their employees to use their personal mobile devices to access company apps
- 71% of employees spend more than two hours a week accessing company information on their mobile
It makes sense. We often work on the train, when waiting for our next meeting, or in hotel rooms when we’re away on business trips.
Using a mobile means we don’t have to carry multiple devices with us and can answer emails and messages faster. This is especially true of workers who are in their thirties or younger, and research by OpenMarket found that 83% of millennials opened text messages within 90 seconds of receiving them.
So, if you and your employees want to be more productive, it makes sense to use mobile apps rather than desktop versions of the software you need which can feel frustrating, clunky, or fiddly on a mobile screen.
Microsoft Office’s mobile apps for Apple and Android phones have a set of useful features which combine the familiarity of the desktop version with ease of use on a mobile.
The apps have access to Microsoft Office 365’s classic suite, Word, PowerPoint, Excel, Outlook, and OneNote. They allow you to create and alter letters, documents, presentations and spreadsheets, and keep on top of your email wherever you are.
What are the key benefits to improve productivity?
- You can store files in One Drive, giving you a backup and allowing you access from other devices. There is also 1 terabyte of online storage per user.
- The custom settings roam, so they will enable you to pick up where you left off with a document.
- They allow you to share and plan online and offline.
- Sharing is faster, and you can find all the sharing options in one place.
- They include a Tell Me function which allows you to type what you want to do and it saves time finding the function for you.
- You can jot down notes or annotations using touch gestures and digital ink, in natural input.
- Collaboration is secure as you have access to safe sharing, allowing you to manage who has access to your documents, and who can review and edit them. You can also see who you are working with.
What about security?
As the apps are updated continuously, you always have the latest version of Microsoft Office 365.
Hackers sometimes search out older versions of software as soft spots from which to access your computers and systems, so keeping all software up to date is vital. OneDrive benefits from encryption and strict controls on physical access to Microsoft’s data centres, too.
Microsoft 365 includes a number of security features that help protect against cyber threats, such as threat protection, data protection, identity and access management, compliance tools to help organisations meet various compliance requirements, such as the General Data Protection Regulation (GDPR) .
Overall, Microsoft Office is a popular suite of productivity software that is widely used in offices, schools, and other professional settings. Microsoft 365 provides a comprehensive set of security features that help organisations protect against cyber threats and meet compliance requirements.